Backed by this pressing need, hoteliers have been actively searching for a Property Management System (PMS) that is both; technologically advanced and caters to modern hotel demands.
The search has finally come to an end with the advent of Cloud based PMS which holds utmost importance for both large and small hotels alike. Not only does it empower hotels to manage multiple properties from a single dashboard but also bestows hoteliers with the capability to manage hotels from any part of the world. By marking a poignant shift in the management of hotel properties, cloud PMS is emerging as a strategic imperative.
From automated operations, enhanced guest experience, to reduced cost are just some of the reasons hotel businesses need to choose a cloud based PMS.
Cost-Savings
With less capital expenditure, IT spending, and operational cost, a cloud PMS hotel software is not only cheaper but also more efficient. This is because hotels don’t have to invest hefty costs in hardwares, servers, or licences, which is followed by zero maintenance and upgrading cost. For leveraging a cloud-based PMS, all hotels need is a stable connection and smart device. In addition, hotels can buy a cloud PMS solution on a subscription basis which enables hoteliers to incur other crucial costs without affecting the budget.
Automatic Updates
The shift from a traditional hotel management system to a cloud based one alleviates the burden of costly upgrades, thereby ensuring seamless operations without recurring financial deductions. Since cloud PMS are managed by their cloud providers, updates in these systems are quick, automatic, and require no manual intervention. As a result, the frequent auto-updates allow hotels to maintain greater security, reduced downtime, and higher efficiency which ultimately translates into improved operational productivity and revenue.
Boosting Hotel KPIs
Cloud-based hotel management system offers hoteliers with real-time insights into critical hotel KPIs like Revenue per Available Room (RevPAR), Average Daily Rate (ADR), and occupancy rates. After the collection of these insights, this data is transferred between the PMS and other integrated tools, thereby updating data across all relevant channels and platforms for robust hotel management. With regular monitoring and data analytics, hotels are able to develop better marketing strategies, ensure room management, and form improved financial decisions.
Enhanced Guest Experience
Apart from being beneficial for the hotel staff, the hotel PMS system has been known to enhance guest experience and satisfaction. By choosing the best hotel PMS software hotels can offer their guests with single click check-ins and outs. At the same time, it also enables hotels to deliver a personalised and seamless guest experience by curating synergies between different hotel departments which allows the staff to better understand every guest’s needs. All this can be attributed with its ability to store guest data, which can be accessed to make prompt and smart decisions.
Integration with other Hotel Systems
Choosing a cloud-based PMS allows for seamless integration with other hotel systems which results in effective management. This seamless integration allows for efficient operations by connecting essential systems like channel management, revenue tracking, POS, booking channels, and all others in a unified bond. It's better to choose a cloud PMS with open APIs, which serve well for the convenience of integration with other systems.
Remote Accessibility
Leveraging the technological capability of modern PMS systems, hoteliers can manage their property from anywhere with the availability of internet connection and smart devices. Not only can hoteliers access critical data from any location without being present, but can also manage multiple tasks like reservations, check-ins, report generation, etc remotely. Thus, a cloud-based PMS offers hotels with on-the-go access and work flexibility surpassing on-premise hotel management systems.
Smartphone-Driven
Almost everyone in today's age is glued to their smartphones. As a result, a hotel PMS channels this to better use by enabling hotel staff to access hotel management capabilities through their mobile devices. With just a few clicks on their smartphone, hotel staff can view notifications of operational duties, housekeeping requests, etc. Once they are done with their duties, they can simply close the request using their smartphones. This goes beyond traditional systems that are characterised by physical presence for hotel management.
Data Security
Guest data serves as a crucial facet of hotels, and safeguarding the same becomes pivotal. With a cloud-based Hotel PMS, hotels can protect guest data through enhanced data security measures like encryption, authorisation controls, constant monitoring, along with compliance with industry standards. Such advanced security features go a long way in securing data against potential threats including cyber attacks, data-loss, and security breaches.
Selecting the Best Cloud-Based Hotel PMS
When it comes to choosing a cloud-based PMS that ticks all the boxes for your hotel, take a leap and integrate Hotel X, an all in-one cloud-based PMS designed to take your hotel business to the next level. From being highly customisable, offering seamless integration to delivering comprehensive support, Hotel X meets all requirements.
To learn more about Hotel X, schedule a free demo today!
FAQs
Q1. What are the benefits of a cloud-based hotel property management system?
Although the list is long, some of the benefits of a cloud-based hotel PMS include, data security, remote accessibility, smooth integration, cost-savings, superior guest experience, and much more.
Q2. Why is PMS important in the hotel industry?
PMS serves as an important tool in the hotel industry as it is responsible for the management of the hotel, taking care of day-to-day operations from check-ins, housekeeping, to payment processing, amongst others.
Q3. What is the difference between local PMS and cloud-based PMS?
The main difference between a local PMS and a cloud-based PMS lies in their technological prowess. This means that hotels can use a cloud-based PMS with a stable connection and smart device, while a local or a traditional PMS is based on-premise models.
Q4. Which PMS is best?
When it comes to determining which PMS is the best, there can be no debate. As Hotel X takes precedence over other systems, backed by its ability to meet all requirements at a competitive and flexible pricing.
Q5. How do I choose the right PMS for my hotel?
Choosing the right PMS involves a thorough evaluation of your hotel needs, budget, and guest preferences. That said, with Hotel X you get a cloud-based PMS that is highly customisable, ensuring all your hotel demands are met.
